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Manager, Payroll

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

All applications must be submitted online at Saint Joseph’s University is a private, Catholic, Jesuit institution and expects members of its community to be knowledgeable about its mission and to make a positive contribution to that mission. Saint Joseph’s University is an equal opportunity employer that seeks to recruit, develop and retain a talented and diverse workforce. EOE M/F/V/D

Position Information

Position Information (Default Section)

Position Title: Manager, Payroll
Open to: Internal and External Applicants
Full-Time or Part-Time Status: Full-Time, 12 months
If Part-Time, hours per week:
If temporary, please provide a start and end date:
Staff Job Type: Salaried/Exempt
Position Summary or Faculty Qualifications

Reporting to the Controller, the Payroll Manager is responsible for managing payroll processes and tax compliance reporting. The Manager is responsible for the oversight of all payroll processing, payroll tax reporting and reconciliation (including W-2 production), payroll liability reconciliation, researching and resolving payroll issues including corrective actions, serving as liaison to auditors and other external agencies, coordinating adherence to established payroll policies, and ensuring compliance with all tax regulations and applicable laws. This position will also be responsible for the management and supervision of two payroll employees.

Duties and Responsibilities:

• Oversee all University payroll processes including a bi-weekly payroll (non-exempt employees and student employees), monthly and semi-monthly payroll (exempt employees) according to defined processes and schedules.
• Generate and evaluate routine reports throughout the payroll process to identify and resolve exceptions to expected payroll output. Audit payroll and related records for accuracy, identify discrepancies, and coordinate with appropriate HR staff to resolve data issues.
• Read all applicable personnel contracts and offer letters to properly account for all taxable benefit implications.
• Ensure proper monitoring of the adjunct payment process.
• Partner with Human Resources to ensure that all employees are properly set up and appropriate withholdings are being made.
• Serve as the data steward of the Banner Payroll module and ensure the accuracy, integrity and security of payroll data. Establish policies and procedures to ensure proper and consistent management of information resources and ensure adequate financial reporting controls are in place.
• Manage security for access to Payroll information including Banner forms, reports, shared drives and other related payroll resources.
• Provide excellent customer service, and timely responses regarding all payroll related questions. Respond in a timely, courteous manner to all e-mails and/or telephone inquiries.
• Manage and supervise the direct activities of two payroll employees including creating and maintaining a professional development plan.
• Evaluate new capabilities and features of the Banner Payroll module and assess opportunities for process improvement. Coordinate and perform testing of system upgrades, patches and new releases which impact the payroll module within the Banner system, and serve as functional expert for all Banner payroll related forms and processing issues.
• Provide data and serve as point person for payroll related requests during fiscal year-end audits, workers compensation payroll audit, and other audit activities as requested.
• Partner with the Office of Budget & Financial Planning to ensure appropriate assignment of budget funds.
• Coordinate and manage the adjunct Faculty Load And Compensation (FLAC) process.
• Serve as a primary point of contact for, employees regarding payroll issues and work closely with supervisors and other Human Resources staff to resolve any time, pay, benefit deduction and compensation change issues.
• Responsible for the issuance of all W-2 and 1042-S forms, and the oversight of all payroll tax filings.
• Ensure compliance with all court orders and bargaining agreement requirements regarding employee pay.
• Prepare, process, and balance payroll liabilities on a monthly basis for accuracy, identifying any discrepancies and making corrections as required.
• Manage and administer the time and attendance system which integrates with Banner. Ensure life-cycle management of the system including upgrades and integration requirements.
• Review payroll registers for accuracy prior to distribution.
• Provide training and process updates to the Payroll and Tax Compliance back-up position to ensure payroll processing coverage.
• Transmit electronic files for each payroll to the bank.
• Create and maintain all payroll calendars.
• Coordinate the payroll year-end processes including participation in Salary Planner.
• Maintain payroll system (Banner) tax functions including set up, testing and maintenance of codes.

Secondary Responsibilities:

• Maintain written procedures for payroll and tax compliance functions.
• Coordinate appropriate tax compliance and reporting.
• Other duties as assigned by Controller.

Physical Requirements and/or Unusual Work Hours:

• Ability to use computer for extended periods of time.
• Position may require additional hours to be worked as necessary to ensure payroll is processed timely.

Minimum Requirements:

• Bachelors or Associates degree in Business Administration or related field.
• Approximately 4-6 years of payroll experience and/or a related area including past supervisory responsibility.
• Demonstrated knowledge of Banner Payroll, Finance and Human Resources Modules.
• Demonstrated ability to lead process improvement initiatives and to develop policies and procedures grounded in best practices.
• Knowledge of employment and payroll tax laws, regulations, principles and methods.
• Ability to manage data and information with a high level of confidentiality.
• Strong analytic skills with experience developing reports with Cognos or similar tools is desirable.
• Excellent customer service skills.
• Excellent written and oral communication skills.
• Must be competent with Microsoft Office products.

Preferred Qualifications:

• Payroll and/or HR certifications are preferred.
• Payroll management experience in higher education, education or non-profit setting
• Human Resources Information System experience preferred.

Additional Information:
Position Classification: Administrative
Union: None
Number of direct reports to this position: 2
Department: 421000 - Office of Financial Affairs
Band: 16
Date Open to Internal Applicants: 08/15/2017
Date Open to External Applicants: 11/03/2017
Job Close Date:
Open Until Filled Yes
Special Instructions:

All applications must be submitted online at
Saint Joseph’s University is a private, Catholic, Jesuit institution and expects members of its community to be knowledgeable about its mission and to make a positive contribution to that mission. Saint Joseph’s University is an equal opportunity employer that seeks to recruit, develop and retain a talented and diverse workforce. EOE M/F/V/D

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education you possess?
    • High School Diploma or equivalent
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree or higher
  2. * How many years of payroll experience do you currently have?
    • No Experience
    • 1-2
    • 3-5
    • 6-8
    • 9+
  3. * How would you rate your skills using Microsoft Office (Word, Excel, Power Point, Access)?
    • Beginner
    • Intermediate
    • Advanced
    • Expert
  4. * How much experience do you have with the Banner enterprise software system?
    • none
    • some familiarity with it but no formal training
    • some formal training
    • extensive formal training
  5. * Please indicate how you FIRST learned of this position
    • Internal Job Announcement
    • Periodic search of the SJU website
    • Employee Referral (Specify name of employee below)
    • On-line Advertisement (Please specify source below)
    • Social Media (Please specify venue below)
    • Email Announcement (Please specify listserv or other source below)
    • Print Advertisement (Please specify source below)
    • Networking Event or Conference (Please specify event name and date below)
    • Job Fair (Please specify event name and date below)
    • Other (Please specify below)
  6. * Per the question above, please specify the name of the venue or place where you FIRST learned of this position.

    (Open Ended Question)

Required Documents

Required Documents
  1. Cover Letter/Letter of Interest
  2. Resume/Curriculum Vitae
  3. List of References
Optional Documents